Article VIII. The Ecumenical Fund
1.The Ecumenical Fund (hereafter referred to as the EF) was founded in 1995 by Mgr. Adelheid Reininghaus. The EF shall be administered separately from the budget and accounting of the Association of Friends of the PTF (hereafter referred to as the Association) and its funds. Funds donated by donors specifically to the EF shall be deposited in a special bank account for the EF.
2.Collecting funds for the EF:
The funds of the EF shall consist primarily of:
a) Voluntary donations by international students of the Protestant Theological Faculty of Charles University in Prague (hereafter referred to as the PTF).
b) Voluntary donations by foreign organisations, groups and individuals who visit the PTF.
c) One-off donations, usually made to finance a particular purpose.
3.Use made of the funds of the EF:
The funds of the EF are intended primarily for:
a) Financial assistance or scholarships for students from the former Eastern bloc and from the Third World who study theology at the PTF
b) Providing loans to students of the PTF to cover additional expenses connected with studying theology abroad (for example, travel costs).
c) Financing international and ecumenical student activities, such as participation in seminars and conferences, or financing meetings, seminars and conferences held at the PTF.
d) Partially covering expenses connected with the study programme for students from abroad.
e) Covering expenses connected with the administration of the EF.
4. Disposing of the funds of the EF:
a) The staff of the Office for International Relations shall be authorised by The executive committee of the Association to dispose of the funds of the EF. The Vice-Dean for International Relations of the PTF shall be informed about the use made of the funds of the EF, as proposed by the Office for International Relations.
b) The Office for International Relations shall enter into an agreement with a person (hereafter referred to as the EF accountant), whereby he or she shall be responsible for keeping accounting records of the income and expenditure of the EF, and whereby the remuneration for this work done by the EF accountant shall be covered out of the funds of the EF.
c) The Association shall receive once a year a written report on the use made of the funds of the EF during the previous year.
d) The report shall be drawn up by the EF accountant, who is responsible for keeping accounting records for the funds of the EF. The Vice-Dean for International Relations of the PTF shall also receive a copy of this report.
e) The EF accountant shall be responsible for filling in a tax return form and handing it in, on the basis of all the financial documents of the Association.
f) The Executive Committee of the Association (in conformity with the statutes of the Association, article VIII), the Auditing Committee on the basis of its competence under article IX of the statutes of the Association, or some other body elected ad hoc by the Conference of Members of the Association, shall be entitled to examine all financial transactions and accounting documents of the EF at least once a year, and that after the submission of the written report on the use made of the funds of the EF, drawn up by the responsible person (see point 4.c). This report shall form part of the annual report submitted by the Executive Committee of the Association to the Conference of Members.
g) Changes to this article shall be approved by the Conference of Members of the Association after the prior consent of the Office for International Relations of the PTF and the Vice-Dean for International Relations of the PTF.
h) On the basis of a decision by the Office for International Relations of the PTF and the Vice-Dean for International Relations of the PTF, the funds of the EF, after a statement of account has been presented to the Executive Committee of the Association and with the agreement of the Executive Committee, may be transferred to another account, set up for this purpose. In such a case the account for the EF with the Association shall be closed, with all expenses connected with the transfer of this account being covered out of the funds of the EF.
i) Should the Association be dissolved, the Office for International Relations of the PTF and the Vice-Dean for International Relations of the PTF, after presenting a statement of account to the Executive Committee of the Association, shall transfer the funds of the EF to another account, set up for this purpose. The account for the EF with the Association shall be closed, with all expenses connected with this being covered out of the funds of the EF.
Approved by the conference of members on: 6 November 1999 and came into force on: 6 November 1999.
Revised version approved by the conference of members on: 3. November 2007 and came into force on: 3. November 2007.
These Internal Rules of Procedure are an appendix to the Statutes of the Association of Friends of the PTF
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